Q: Can you help me identify transferable skills in transitioning from academic to school librarianship?

Q: Can you help me identify transferable skills in transitioning from academic to school librarianship?

Q: I have been working in academic libraries since completing my MLIS nine years ago. I have worked in small and large academic libraries, and have gained experience in reference, instruction and access services. This past week, I received an unexpected invitation to interview for a position at a middle/upper school library. Although I really enjoy being around children/teens in my personal life, I have zero experience working with them in my professional life. If I had seen the position posted, I probably would not have considered applying due to this lack of experience.

But now that I’ve accepted the invitation, I’m up for the challenge of interviewing. I am wondering if you might be able to identify transferable skills in transitioning from academic to school librarianship — and also, if you have any suggestions for resources (articles, websites) that might be helpful to me as I attempt a crash course in school librarianship. Thank you in advance for your insights!

SM: An invitation to interview (without having to apply first) is something you cannot pass up, you are correct. In fact, it is something that many people only dream about (myself included). And, as I’ve said before, changing direction can be a rewarding thing — “opportunities will pop up, jobs will present themselves,” and you should have fun learning about, and experiencing different kinds of libraries and patrons and roles as you move forward in your career. And you should feel honored that someone has extended this invitation to you and thought that you could be a good fit for this job, as unexpected as it might be.

Transferable skills are abundant between academic and school librarians. Academic librarians get those same middle/upper school students immediately after they graduate. They see the impact of information literacy (or lack thereof) on the students. They help undergraduates find scholarly articles and create bibliographies. Middle school and high school students use many of the same resources and technologies (or very similar ones) as the college students use, and the library roles and services such as instruction, collection development, administration/supervision, technical services, interlibrary loan, etc., are similar as well. During your interview, you’ll want to highlight your experience with instruction and reference and access services. Basic information literacy skills and good customer service are valued in any library setting.

The differences that you may want to brush up on, include: working closely with teachers and school administrators, understanding and supporting curriculum requirements, getting used to fixed schedules within the schools, envisioning the library itself as a classroom, and the different needs of different ages/grades of the children. School libraries are smaller than academic libraries (for the most part) and probably have smaller staffs, so your role may be more diversified across many different types of jobs, which can be both intimidating and exciting. Best of luck on your interview!

Definitely dig around on the school’s web site and see how much information you can find. Possible questions to ask on your interview:

  • What is the mission and focus of the school?
  • What are the students like (ambitious, athletic, scholarly, creative)?
  • Are you expected to be involved in school/building committees?
  • How many staff will you supervise?
  • Are there funds for professional development activities?
  • Are you expected to oversee computer labs and keep equipment and software up-to-date?
  • Are you expected to teach classes to all grades/levels?
  • How involved are the teachers in information literacy achievement, in the library?
  • What is the budget?
  • What are the upcoming (and ongoing) budgetary priorities, for the administration, for the teachers?
  • How are the electronic resources managed/accessed/promoted?
  • What are the most popular library resources?
  • What type of person are they looking for to fill this role?
  • What about the summer months (expected or anticipated duties)?

Resources:

American Association of School Librarians

APPR Evaluation, NYS School Library Program Rubric Tool (and goals of the Common Core Standards)

Brace Yourself: SLJ’s school library spending survey shows the hard times aren’t over, and better advocacy is needed By Lesley Farmer, March 1, 2012

The Independent Library, by Sarah Clark, Windward School Library

Introduction to School Librarianship

Latest Study: A full-time school librarian makes a critical difference in boosting student achievement by Debra E. Kachel and Keith Curry Lance on March 7, 2013

School Library Impact Reports

What Makes a Good Private School Library? Collegiate School Librarian Maggie Dixon Talks About Her Program

100 Helpful Blogs For School Librarians (And Teachers)

Q: I want to teach teachers or library students. I do not have a Ph.D. Are unsolicited CVs frowned upon?

Q: I want to teach teachers or library students. I do not have a Ph.D. Are unsolicited CVs frowned upon?

This answer is provided by our guest author, Ellen Mehling.

Q: I spent seventeen years as a teacher of English in a high school and the past fifteen years as a secondary school library media specialist. It has been a fantastic experience. I want to share my experiences with the higher education world. I am retiring in July from a wonderful career with the New York City Department of Education. I want to teach teachers or library students. I do not have a Ph.D. Are unsolicited CVs frowned upon? I know where I would like to work, but don’t see any available positions. What is the best way to approach this?

EM:
As with any kind of a career switch, making the move from high school teaching to teaching in higher education is likely to take some time and effort. Competition for such teaching positions is very strong right now, with dozens or even hundreds of applicants for a single posted opportunity, and employers prefer to hire those who already have the desired experience (in this case, teaching in college/graduate school). The burden is on you as the applicant to persuade a hiring manager or committee that you should be given a chance. Any kind of teaching at the college level would be beneficial for you to do to start getting such experience, on your way to your goal. You may want to try local community colleges first.

If you’re seeking an adjunct position, the lack of a Ph.D is less of an issue; that is more likely to be a requirement for full-time (tenure-track) positions. Examine job descriptions carefully to see what the skill, experience and education requirements vs. preferences are.

The job market is slowly improving, but it can still be very difficult to get a response even if you are fully qualified and applying to a posted job opening. Just sending an unsolicited CV in the hopes that the employer will hold on to it and then have you in mind if something does open up is not likely to be worth the effort as a job hunting strategy, especially if you are not otherwise known to that employer.

Start talking to those already in your network who are doing the kind of work you want to do, and seek to make additional new contacts in higher education. Try to find online groups on LinkedIn or elsewhere of people who have made the switch you are looking to make. The time it takes to expand your network in this way will be well-spent, as the benefits can be substantial: advice or mentoring, the possibility of hearing about opportunities before they are posted, and even possibly recommendations to hiring decision-makers.

Q: I want to move to Manhattan and apply for a manager position in a city library. What qualifications am I lacking?

Q: I want to move to Manhattan and apply for a manager position in a city library. What qualifications am I lacking?

Q: I am blessed to have a great job in a suburban school as a SLMS.  At my current placement, I have re-structured the entire program, am in charge of the budget, as well as serve 600+ students and 100+ faculty/ staff.  After six years, I am strongly considering moving to Manhattan and applying for a manager position in a city library.  What qualifications am I lacking as a school librarian as opposed to a manager position? What factors should I consider with this move?

SM: What incredible experience you have! It seems like you might be qualified for many different types of library management positions. I assume that by “city library” you mean public library, although you may want to also consider special or academic because your management skills are transferable and often highly sought-after. When applying for manager positions, you will need to emphasize your role as a manager in your current position (even if it isn’t in your title). After reviewing some of the job qualifications for library manager positions at NYPL (New York Public Library), the only qualification you seem to be missing (without reviewing your resume) is public library experience. Likewise, if you wanted to get an academic position, you may need to have academic librarian experience under your belt. Also, there are many independent/private schools in Manhattan that employ librarians. If living and working in Manhattan is your goal, then I recommend that you cast a wide net and see what’s out there, and what your skills and expertise qualify you for. If you have your heart set on working in public libraries, you should definitely apply for positions, and/or submit your resume for general consideration. You may also want to try to speak with public library managers (perhaps at your local public library) and get some feedback on what you can or should be doing to pump up your resume.

I wrote an article entitled “A Librarian’s Guide to Relocating to NYC” for METRO, which is an organization that you will find enormously useful as you look for jobs and get to know the city. Factors to think about when moving to, and looking for work in, Manhattan — other than the enormous variety of workplaces, are: cost of living, geography, transportation, networking, and using social media to help you connect with others. Best of luck!

Cheers to a Very Happy and Successful 2013!

Cheers to a Very Happy and Successful 2013!

Happy New Year to our readers! We want to thank you for all your questions over the past ten years. Yes, it has been ten years! “Career Q&A with the Library Career People” started as a column in the online newsletter Info Career Trends in May of 2003. It was actually called “Career Q&A with the Library Job People” back then. Tiffany and I took over the column in November of 2003 and have been answering your questions ever since.

So, it is only fitting that ten years later we are thrilled to let you all know about our upcoming, soon-to-be-published book, Career Q&A: A Librarian’s Real-Life Practical Guide to Managing a Successful Career. We will post more information about the book, and how to get it when it comes out (later this year!), on this site.

The book takes a broad look at librarianship by dissecting it into different stages and answering specific questions about the various stages, events, transitions, struggles and advances that encompass and define a librarian’s career. It incorporates questions and answers from the Career Q&A site, and offers real-life advice from librarians in all different types of roles and stages of their careers, and genuine responses from a survey that we conducted (that you may have participated in).

So keep your questions coming — they are what make this site, and our book, possible.

Q: Can I apply for multiple openings at one organization?

Q: Can I apply for multiple openings at one organization?

Q: I am a recent MLIS grad looking for work.  Over the past 6 months an organization I would like to work for has advertised a handful of various positions, some of which I was qualified for and applied for.  I heard that they were undergoing a reorganization.  Now there is yet another open position that I’d like to apply for.  I am wondering if I should bother them, on one hand, because if they wanted to interview me for a position they have my resume on file.  On the other hand, maybe a variety of people are doing the hiring and don’t talk to each other or share information.  The submission email address for job applicants is a generic jobs@xxx listing so it’s hard to know who is reading these applications.  Should I go for it again or should I move on and assume I am not a good fit?

Thanks for any advice you can offer about multiple openings at one organization.  I have no experience with this type of dilemma!

SM: This type of thing happens quite often, actually. Reorganization is a common occurrence and can affect job openings, job listings, interviewing/hiring schedules, organizational structuring, etc. And it can affect (or play havoc with) your job applications. My advice is to go ahead and apply for the position, or positions, that you want. Since it is a different position (and one that came up after the reorganization and after the other position(s) were advertised), you will want to tailor your application materials specifically to it and its requirements. Unless the institution states that the applications go into a pool for several positions or they contact you and ask you if you want to be considered for a new position (some will do this!), assume that if you apply for one position, only those who hire for that position will see your materials (other than HR). And, assume that you will only be considered for the position(s) that you apply for. However, every place does things differently, so if you can find contact information for the human resources department of the institution, you could try to contact them and ask about the reorganization and how that will affect the job openings and your applications materials. And, finally, you probably shouldn’t apply for more than two positions at one institution within a short time period. Good luck!

Q: Can you provide some clarification on the Librarian 1 civil service exam?

Q: Can you provide some clarification on the Librarian 1 civil service exam?

Q: Hi there. I am an MLIS student at Syracuse University’s iSchool. I was wondering if you have encountered any questions regarding the Librarian 1 civil service exam. It would be great to have clarification on the exam’s requirements, such as: What counts as an internship? For example, what is the difference between volunteer and internship experience?

There used to be advisers for the exam but due to restructuring they no longer exist at the state level. Clarification of the exam or recommendations for who to contact to get some answers about the test content would be much appreciated. Thanks very much, and I look forward to hearing from you!

SM: First, as I’m sure you are aware, you will fill out an application for examination which should be available with, or linked from, the job description. This is where you provide information on your experience (including volunteer experience). One application that I viewed states  “Describe here all relevant experience (including volunteer or military).”

From this wording, I would definitely list internship experience, or any unpaid work that you have done that is related to the duties of the job. Of course, it is ultimately up to the reviewers of the application to determine if your experience meets the actual requirements of the job.

The following is common wording from county government sites, about the civil service exam for Librarians:

There will be no written or oral test for this examination.  Candidates who meet the minimum qualifications, will receive a rating based upon an evaluation of their training and experience against the duties of the position being tested.

Candidates must first complete an examination application and return it to the XXX County Department of Human Resources.

Approved candidates will be sent a notice containing directions to a secure website address at the XXX State Department of Civil Service to complete a Training and Experience Questionnaire.

Many civil service examinations are held periodically, such as once a year.  But several exams (including for many Librarian positions) are held on a continuous recruitment basis.

For more information about the exam (or the application), you will need to contact the civil service office/commission/department of the county you want to work in. If you want to work as a public librarian (in many counties across the U.S.), you will need to possess a graduate library degree from an accredited institution, a valid public librarians’ professional certificate, meet the requirements of the job (which may include residency in the county), and complete the required civil service forms so you can be put on a list of eligible candidates. Good luck!

Here are some New York county sites that may be useful to you:

http://www.nassaulibrary.org/ncla/civilservice_files/Howtogethiredlibrarianfinal.pdf
http://www.ongov.net/employment/document_center/Docs/home.cgi
http://humanresources.westchestergov.com/job-seekers/civil-service-exams
http://www.orangecountygov.com/content/124/1360/1556/default.aspx

Q: I want to change direction and move into a different type of library and different type of role. How do I get started?

Q: I want to change direction and move into a different type of library and different type of role. How do I get started?

Q: Dear Friends at Library Career People:

I have a professional dilemma, and I would be so grateful for any insight or encouragement you might be able to offer me. In June 2011, I completed library school thinking that I wanted to be a public librarian. Actually, I was pretty certain of this, even though I had minimal experience working in public libraries. My background is actually in special (government/law and art) libraries.

Shortly after earning my degree, I was offered a part-time librarian substitute position at a local large urban public library system. I have worked as a public reference librarian for one year now, and I have decided that it’s not for me. In addition to this, I have applied for countless internal job postings within the public library organization and I’ve had no luck. I think someone is trying to tell me something that I’ve ignored for a long time.

I feel like a fool, and like I have to start over. However, I am eager to get my career back on the right path and continue to pursue something more personally fulfilling. For the last four years, I have been employed part-time at a government law library and I absolutely love it. Even though there may not be a full-time or professional position for me there, I want to continue to pursue a career in government librarianship, perhaps in a science or engineering library. Do you have any thoughts on how I might get started?

 

SM: I find that whether you like a job or not depends largely on the situation: the patrons, the setting, the demands/responsibilities/expectations, and the people you work with and work for… and less so on the job itself. I’ve worked in several types of libraries, in a variety of roles, and I’ve enjoyed aspects of each one of them. I’ve also disliked aspects of all of them. No place is perfect. And, I’ve figured out, along the way, what I am good at, what people expect of me, and what I really enjoy doing (and don’t enjoy doing). This information drives me onward to pursue my goals and tweak my job responsibilities and ultimately be a happier librarian.

If I had a dream job, it would be built from bits and pieces of all the jobs I’ve held: this supervisor, that location, those colleagues, these benefits, a mixture of duties, a scattering of clientele, the freedom to pursue my interests, and the structure to be held accountable for my actions and my progress and my commitment.

You shouldn’t feel like a fool. Not in the least. You are doing everything that you should be doing. You are exploring different roles and different libraries; you are discovering what you want to do and what you don’t want to do. You are learning about the profession and about yourself. Getting on-the-job experience in one role and in one type of library is the best way (or, perhaps, the only way) to figure out what path you want to pursue next. Yes, opportunities will pop up, jobs will present themselves (or not) and personal lives will intervene — and because of all these things, you may find yourself following an unplanned trajectory, and that’s OK. It is rare for someone to start out in their dream job, or dream location. You just need to keep moving toward your ultimate goal, and seek out anything and everything that can help you attain it. And remember that any experience you get is valuable.

So, don’t think of it as starting over, and don’t think of starting over as a bad thing. Sometimes starting over, or starting again, is the best cure for a deflated career. In the mean time, as you begin to steer  yourself onto a new career path, you should enjoy the part time position that you love and learn all that you can about the job and the institution and the needs of the patrons, and the skills and resources and tools that are used to meet those needs.

Fulfillment comes in many packages, and even if your current job does not provide the level you crave, you can do other things (while you wait) to boost it up as well as help you move toward the job that you really want. Here are a few tips:

  • Make connections and utilize your current connections: talk to colleagues and librarians in related libraries to find out how to move forward, where to look for jobs, and what to get involved in (e.g., committees, social networks).
  • Join associations that are specific to the type of library you want to work in: seek out local and state and national organizations and see which might work best for you. Take advantage of the resources and networking opportunities they offer.
  • Visit libraries: identify libraries that interest you, see if you can speak with (or communicate with) a librarian who works there. Have a list of questions and ask if there are any internship or volunteer opportunities (if your schedule permits).
  • Be relentless in your job search: and don’t only look for jobs, look for skills and requirements for the jobs that you want. Find out what employers are asking for and make a list of things you do not have. Also, broaden your search to include job sites other than library-specific ones. Some corporations and government jobs will post on their own sites (e.g., state government or agency site).
  • Rework your materials: does your resume reflect the job you want? You may need to revise it, or change it into a different type (e.g., from chronological to functional). You may need to highlight transferable experience and skills from other jobs.
  • Consider professional development opportunities: seek out programs, classes, workshops, webinars, conferences, that might enhance your resume and your skill set.
  • Talk to your alma mater: you are a recent graduate, so use your school’s career center and its resources to help you pursue your dream job.

 

Potentially Useful Links:

http://www.sla.org/

https://www.usajobs.gov/

http://federalgovernmentjobs.us/

http://www.usa.gov/Topics/Reference-Shelf/Libraries.shtml

“How do I get there from here?: Changing jobs, changing roles, changing institutions”
by Susanne Markgren and Tiffany Allen